The ALMEX project — Alumni Management Excellence: Building University Capacity for Sustainable Graduate Engagement — has moved from its launch stage to active implementation.
Bringing together 8 partner institutions from Ukraine, the Netherlands, Spain, and Poland, ALMEX is being implemented from 1 October 2025 to 30 September 2028 under the Erasmus+ Capacity Building in Higher Education programme. The consortium includes the Ukrainian Catholic University, Vrije Universiteit Amsterdam, the University of Alicante, SGH Warsaw School of Economics, Zaporizhzhia National University, Sumy State University, the National University of Water and Environmental Engineering, and the National Agency for Higher Education Quality Assurance.
The project officially started on 1 October 2025. Its kick-off meeting took place on 16–17 December 2025 in Wrocław, where partners aligned on the project goals, governance structure, work packages, and implementation framework. On 17 December 2025, the first Coordination Committee meeting approved the core project management and quality assurance documents. On 21 January 2026, the second Coordination Committee meeting confirmed progress, approved the next steps, and launched preparations for study visits, the alumni survey methodology, and dissemination planning.
On 16 February 2026, ALMEX officially entered its implementation phase. This includes the development of tailored alumni engagement strategies for Ukrainian partner universities, the launch of further analytical work, and the preparation for digital transformation through alumni web hubs and CRM systems. A Steering Committee meeting on 18 February 2026 confirmed that the project was progressing according to plan.
An important milestone followed on 16–20 March 2026, when the ALMEX study visit to Vrije Universiteit Amsterdam took place. The visit brought together 19 representatives from partner institutions and focused on alumni management, fundraising strategies, CRM systems, data protection, and innovative university practices.
“ALMEX has already moved from the organisational launch stage to substantive implementation. During this period, the partners have established a shared governance framework, aligned coordination mechanisms, launched international exchange of experience, and laid the groundwork for introducing new approaches to university–alumni engagement.”
At the same time, the project has been strengthening its visibility and communication infrastructure. Sumy State University leads WP7 “Impact, Exploitation and Dissemination”, which runs from month 1 to month 36 and covers dissemination strategy, outreach tools, web presence, stakeholder communication, international dissemination events, and sustainability planning. The work package includes five core deliverables: D7.1 Dissemination, Outreach Plan and Dissemination Toolkit, D7.2 Sustainability Plan, D7.3 Sustainability Training for Academic and Administrative Staff, D7.4 Report of Dissemination Activities, and D7.5 Report on Measurement of Key Performance Indicators. This means that the project already has a structured communication and implementation basis for the full project cycle, with clear outputs, monitoring logic, and practical foundations for work across all 36 months. The project is progressing according to plan, with deliverables and milestones in place from the early phase of implementation.
Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the granting authority. Neither the European Union nor the granting authority can be held responsible for them.